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The office app for UK trades

You do the trade. Adminmate does the rest.

Quotes from a text. Invoices in a tap. Chasing done for you, the diary kept, and every customer kept in the loop. Anything with a price on it waits for your yes.

Book a demoSee one job through

Fifteen minutes, and you see it run a real job.

  • Built in the UK for UK trades
  • A real person sets you up
  • £99 a month, cancel any time

Dean's list at 7am. Everything waiting on him, one tap each.

One job, start to money

A minute of his time. The whole job done.

Follow one new shower from the first text to paid and in the books. Dean is on the tools the whole way through. Anything with a price on it waits for his yes.

Monday 19 October08:02

A new job lands while he loads the van

Mrs Hughes texts about a new shower. It lands in his enquiries with the job, where it is and how to reach them, and a quick "got it" goes back by itself. He doesn't touch his phone.

By itselfDean’s time: 0 seconds
08:02
Enquiries
NewBy text · just now
Mrs Sarah HughesNew shower and two basin taps · Penarth
Hi, could you quote for a new shower and two basin taps? Sarah Hughes, Penarth.
“Got it” reply sent by itself
Mr PatelBooked
Garden tap
Alice HendersonQuote out
Boiler service
Dean, meanwhileLoading the van. His phone stays in his pocket.
Same day12:40

One text from the van, and the quote's done

On his lunch break he texts the job in his own words. It's priced from his own rate card, line by line, with nothing guessed. One tap sends it with his business name on it.

Waits for his yesDean’s time: 40 seconds
12:40
Adminmate
Quote Mrs Hughes. New shower and two basin taps, one day, parts £320
Quote · Mrs Sarah Hughes
Labour, one day£380.00
Shower and two basin taps£320.00
Fittings and waste£56.00
Total£756.00
From your rate card. Nothing guessed.
Dean's timeForty seconds, from the van.
Same day19:15

They say yes from the sofa

Mrs Hughes opens the link, reads the quote with DW Plumbing at the top and accepts it there. Dean hears the moment it lands.

The customerDean’s time: 0 seconds
19:15
adminmate.co.uk
DW PlumbingYour quote
£756.00
New shower and two basin taps
Labour, one day£380.00
Shower and two basin taps£320.00
Fittings and waste£56.00
On Dean's phoneMrs Hughes has just ACCEPTED the £756.00 quote.
Same day19:15

In the diary with one tap

Mrs Hughes accepts on the link and Dean hears at once. He picks the start day and it's in the diary.

Waits for his yesDean’s time: 5 seconds
19:15
Diary
26 to 30 OctoberDayWeek
Mon 26
HughesNew shower
Tue 27
PatelGarden tap
Wed 28
JonesBathroom
Thu 29
KhanBoiler
Fri 30
EvansRadiators
Start day picked: Monday 26 October
Text to Mrs HughesHi Mrs Hughes, thanks, you’re booked in: the new shower on Monday 26 October.
Monday 26 October16:30

Job done. The invoice is out before he leaves the drive.

He marks the work finished, then raises the invoice from the quote in a tap: numbered, with the tax right and his bank details and a reference on it. One more tap sends it.

Waits for his yesDean’s time: 5 seconds
16:30
Hughes · new shower
Monday 26 OctoberOn site
Invoice 134 · from the quoteDraft
Labour, one day£380.00
Shower and two basin taps£320.00
Fittings and waste£56.00
To pay£756.00
Bank details and reference INV-134 on the page.
Dean's timeFive seconds, before he’s left the drive.
Tuesday 10 November09:00

Overdue? It asks, so he doesn't have to.

The day after it falls due, a polite first reminder is ready. He taps yes and it goes in his business's name. It stops the moment they pay or reply. No awkward phone call.

Waits for his yesDean’s time: 2 seconds
09:00
Waiting on you
Waiting on you0

Send chase 1 of 3 to Mrs Hughes for the £756.00 invoice. It fell due yesterday. Gentle nudge.

Not now
Nothing needs you. Nice one.
Text to Mrs HughesHello Mrs Hughes, it’s Dean’s assistant at DW Plumbing. Just checking our invoice reached you.
Thursday 12 November18:10

Paid, and the chasing stops

The money's in. He texts four words. The invoice is marked paid and the chasing stops. If he's switched receipts on, she's asked if she'd like one.

By itselfDean’s time: 10 seconds
18:10
Adminmate
Hughes £756 is in
Marked paid, and the chasing has stopped. Mrs Hughes has been offered a receipt.
Invoice 134Paid
Mrs Sarah Hughes£756.00
Text to Mrs HughesThanks, that’s £756.00 paid in full. Would you like a receipt?
Same day18:11

Into QuickBooks, without typing it twice

One more tap posts the invoice to his accounts. It's posted once and never twice, so his accountant sees the same numbers he does.

Waits for his yesDean’s time: 2 seconds
18:11
Waiting on you

Post invoice 134 to QuickBooks: Mrs Sarah Hughes, £756.00, paid 12 November.

In your accounts
INV-134 · Hughes£756.00Paid
INV-133 · Patel£206.40Paid
QuickBooksPosted once, never twice. His accountant sees the same numbers he does.

Enquiry to paid and in the books.

24 daysfrom the first text to paid
1 minuteor about that, of Dean's time on the paperwork
0phone calls he had to make
0things he typed twice

An example job, shown with the words the product really sends.

You stay in charge

It does the work. You say yes.

The thing everyone asks is whether it will say something daft to a customer in their name. Here is the honest answer: the things that matter wait for you.

Waits for your yes
  • Any price, quote, invoice or chase waits for your yes.
  • Anything else that commits your diary, your money or your word.
Gets on with it
  • A quick "got it" when someone gets in touch.
  • A plain answer to a plain question.
  • A booking into time you've already opened.

Three things don't wait. Each one is a switch, if you'd rather it said nothing at all.

Waiting on you1

Send the quote to Mrs Hughes for £756.00. New shower and two basin taps.

Send the quoteNot now

Or text it: "make it £720 and say we can start Monday".

The difference

A Tuesday, with and without

Same day, twice. Drag the clock.

20:00
Without

Two hours of quotes. You still have not invoiced the Hendersons.

With Adminmate

Two quotes waiting for a yes. You read them and tap. Four minutes.

See the whole day
  1. 7:10 Without: Phone goes while you are loading the van. You miss it. With: Answered. Booked for Thursday. It's on your list when you look.
  2. 9:30 Without: Two more while you are under a sink. One was a bathroom. With: Both answered. The bathroom one has a site visit in your diary.
  3. 12:00 Without: Eat in the van, reply to four texts one-thumbed. With: Nothing to reply to. It has been done.
  4. 18:30 Without: Home. Dinner. With: Home. Dinner.
  5. 20:00 Without: Two hours of quotes. You still have not invoiced the Hendersons. With: Two quotes waiting for a yes. You read them and tap. Four minutes.
Add call answering

Never miss another job.

The calls you can't get to divert to Adminmate's answering number. The assistant answers in your business's name, takes the job, books it into hours you've opened and texts them to confirm. It all lands in the app.

Call answering comes with Solo and Team.

Call ended · booked in 1:31

Please, yes.

AssistantYou're all booked in. I'll send you a text now to confirm.

Read the whole call
  1. Assistant: Hello, thanks for calling DW Plumbing, I'm Dean's assistant, how can I help?
  2. Caller: Hiya, I've got water coming through the kitchen ceiling.
  3. Assistant: That sounds like one to look at today. Can you get to your stopcock and turn the water off?
  4. Caller: Yeah, hang on. Right, that's off.
  5. Assistant: Well done. Can I take your name and the address?
  6. Caller: Sarah Whitfield, 14 Heol Fawr in Caerphilly, CF83 1AB.
  7. Assistant: Thanks Sarah. Dean can be with you between 2 and 4 this afternoon. Shall I put you in?
  8. Caller: Please, yes.
  9. Assistant: You're all booked in. I'll send you a text now to confirm.

Enquiry to booked job in 90 seconds, while Dean was under a sink two streets away. An example call, written out. Not a recording.

For your trade

Set up round your trade, not a generic business.

Your jobs, your prices, the questions worth asking. Pick yours.

PlumbersBurst pipe at 7am. You are already under a sink. Who is answering?See it for plumbers Heating engineersBoiler season. Your phone has not stopped. Neither have you.See it for heating engineers ElectriciansYou are on a job with the power off. Your phone is ringing again.See it for electricians BuildersOne extension enquiry is a year of this. It rang while you were on the mixer.See it for builders RoofersYou are thirty feet up. The phone is in the van. It has rung twice.See it for roofers PlasterersBoth hands are in it. The phone can ring all it likes.See it for plasterers DecoratorsYou are up a ladder with a full brush. That is your best customer ringing.See it for decorators GardenersThe mower is running. You would not hear the phone if it were in your hand.See it for gardeners
Pricing

From £99 a month. Nothing to add.

Two plans, printed in full. No tier you have to call to find out the price.

Solo

You, your van and your phone.

£99a month
  • Quotes from a text, built from your own prices
  • Invoices with VAT, CIS and deposits done right
  • Chasing, politely, until they pay
  • Your diary, kept and confirmed
  • Call answering for the calls you don't pick up
Book a demo

Team

Up to ten of you, ten diaries.

£169a month
  • Everything in Solo
  • A diary each, and work put on the right person
  • One view of who is where and what is owed
Book a demo
  • From £99 a month
  • The price you see is the whole price
  • We set it up with you
  • Cancel any time

Pay for the year at ten months' price. Cancel any time and the unused time is refunded.

Who's behind it

There's a person behind this.

Adminmate is built and run in the UK by Mitigate It Limited. It was built because the admin that piles up around a trade business is nobody's idea of a trade, and because the jobs lost to a phone nobody could answer are real money. If you want to know how something works, or whether it will work for you, book a demo and ask it straight.

Who's asking for your card details

We're new, and we'd rather you knew that than found out. Adminmate is a trading name of Mitigate It Limited, a UK company. Book a demo from this page and a real person shows you it working. And if you leave, your data leaves with you.

Book a demo

Straight answers

Will it sound like a robot?

Read the call above and judge it yourself. It speaks plainly, it asks the questions you would ask, and it never pretends to be you.

What if it says the wrong thing to my customer?

Any price, quote, invoice or chase waits for your yes. Three things don't: a quick "got it" when someone gets in touch, a plain answer to a plain question, and a booking into time you've already opened. It drafts, you approve, then it sends.

I'm not techy. Will I manage it?

Setting up is a fifteen-minute call. We do the typing. After that it's one list of things to say yes or no to.

Is my customers' data safe?

Stored in London, encrypted, never sold, and yours to export or delete whenever you want.

Can I get out of it?

Monthly rolling. Cancel in one tap and take your data with you. No notice period, no phone call to talk you out of it.

Will it work for my trade?

It's built around UK trades and set up around yours: your rates, your jobs, the questions worth asking. If we can't do your trade properly we will say so on the call.

Fifteen minutes, and you see it run your office.

A real person shows you it working on a real job, then sets it up around your trade. No pressure, no card details.

Book a demo
  • From £99 a month
  • The price you see is the whole price
  • Cancel any time