Five questions to ask any quoting and invoicing app, and our straight answers to each.
Most trade apps charge for every person who logs in, so a firm of four pays four times, and the lad who only needs the diary costs the same as you.
One flat price. £24.99 a month for one of you, £42.99 for up to 10. Nobody counts heads.
Some do, some only for invoices, some charge extra for it. Check before you sign up, because it's the one feature that changes how many quotes you win.
Yes, on every quote. One text the first time it's opened, and the job shows it.
Many apps mark an invoice overdue and leave it there. Some send automatic reminders you can't see first, which is how a customer who paid yesterday gets a sharp message today.
It gets the reminder ready at the right time and waits for your yes. Quotes, deposits and invoices. It stops the moment they pay or reply.
Usually, on the dearer plan. Ask whether it posts once or every time something changes, because double entries cost your accountant time.
Xero and QuickBooks, on every plan. Posted on your yes, once, never twice.
Watch for VAT added at the checkout, a setup fee, or a per-text charge for the messages the app sends.
We're not VAT registered, so the price you see is the price you pay. Customer messages are included up to a printed allowance, and going over is never a surprise bill.
At a typical per-user price of £25 to £35 a user a month, the same four people would be £100 to £140 a month before VAT. That's the difference between an app that pays for itself on one chased invoice and one you keep meaning to cancel.
Per-user figures are what trade apps commonly list on their pricing pages in 2026. Check the one you're looking at; the point stands at any per-user price.
On the Minimum plan there's no call answering, nothing drafted from a text, and no morning summary. If you want those, the full Adminmate from £99 a month has them. Some apps also do stock, timesheets with GPS, or purchase orders; we don't.
The best way to see it is a fifteen-minute demo on a real job. Beyond that, monthly rolls on and you can cancel in one tap with the unused days refunded, so the risk is a few pounds.
Your customers can be added as you go or sent to us as a spreadsheet. Your rate card takes ten minutes. Old invoices stay where they are; new ones start here.
Two plans, printed in full. We're not VAT registered, so the price you see is the whole price.
One of you, the app on its own.
Up to 10 of you, the app on its own.
Set up takes a few minutes: your business, your prices, your terms. Then the first quote.
Get started£24.99 a month, and that is the whole price. Cancel any time.